It’s tempting to simply implement a Robotic Process Automation system as quickly as possible. However, the fastest route isn’t the most efficient. Business processes were not designed with automation in mind. RPA requires a fundamental review of business processes to maximise business value, reduce risk, and then deliver rapid improvements.

We call this preparation the Zone of Preparedness.

Robotic Process Automation, RPA, Steps

7 Steps to Successful RPA


When we define processes, it’s easy to complicate or duplicate things. Whether it’s an underperforming, new or important process, it needs to be identified and named. The definition of clear processes eliminates cross functional duplication and also creates visibility on the company’s process architecture. This then enables you to take a fresh look at how you manage your day-to-day work.

The output: A clear understanding of your end to end functional processes.


Process Mapping is a visualisation of how things are done within an organisation. It helps organisations and key stakeholders identify the details of a process, which then guides decision-making. Effective process mapping should visually demonstrate the flow of work and organisation engagement. Clear stakeholder engagement is the key driver for capturing robust process maps.

The output: on completion, we have a graphical representation of all key steps, requirements, inputs, outputs, time and duration.


Analysing the key process steps helps identify areas for enhancement. In addition, it can identify processes for standardisation throughout the organisation. All activities and steps need to be reviewed to ensure a robust approach.

The output: A recommendation report on pain-points, potential quick fixes, as well as recommendations and suggested improvements.


Effective streamlining improves process efficiency. It also simplifies and removes unnecessary workloads. We achieve process streamlining by using transformed techniques and technology.

The output: A report that removes duplication, complexity, waste, and improves controls & compliance.


Process Digitisation is the convergence of business processes aligned to RPA. With this method, we review the defined business process and then, map them against available RPA platforms and technologies.

The output: A confirmed list of technology stacks and platforms that use RPA to deliver digitized, and also automated processes.


Technology/Environmental fit doesn’t happen by accident! The Project Foundry are technology agnostic. Our highly skilled technology team will select the precise tool for the job.

The output: We select the best tools for the identified tasks. In addition, we prevent unnecessary licence spend by utilising existing infrastructure. 


We take responsibility, and manage all aspects of the change process. From initial overview through to final implementation, you can trust the Project Foundry will deliver.

The output: This stage will guarantee a smooth and successful transition, unlocking the benefits of Robotic Process Automation.

Graph of Robotic Process Automation, RPA


We’re keen to get out and build new relationships. If you’d like to discuss how you can prepare for emerging technology, please drop us a line, then we’ll arrange the rest. The Project Foundry is based in Dublin and has a wealth of top Irish talent. It would be our privilege to show you how we can improve your business processes and prepare you for a technology and data driven future.