5 year plan for best practice project management.
When one of Ireland’s most iconic companies decides its time to reorganise to meet the challenges of a rapidly changing marketplace, there’s only one direction it turns for advice and guidance – The Project Foundry.
Bord na Móna is one of this country’s largest and most pioneering enterprises but it recognised that to remain fit for purpose in a changing market it needed to undergo a process of transformation. The markets it operates in are evolving and natural energy, biomass and smokeless fuels are becoming increasingly important to its customers.
The solution was to establish a new Enterprise Project Management Of ce (EPMO), with the goal of harnessing the true potential of its six separate divisions – Powergen, Biomass, Resource Recovery, Peat, Horticulture and Fuels.
Bord na Móna put a business transformation team together and the job of creating this crucial new EPMO was put out to tender.
The winner, by a comfortable margin, was The Project Foundry, and a team was deployed to support the establishment and implementation of a five-year development plan.
Bord na Móna needed to enhance the effectiveness of project management within the organisation, to support a wide range of projects of varying sizes and levels of complexity – from single- business initiatives to joint venture strategic business programmes.
Moreover, the senior management team wanted to improve visibility and transparency on the projects and programmes underway at the company, in addition to establishing a common governance model throughout the business. The Project Foundry was brought on board primarily because of its expertise in this area.
The initial challenge facing The Project Foundry was to establish the current level of project management and identify areas for improvement at Bord na Móna. It was essential that the new EPMO was centered around the company’s organisational vision and that it be compatible with the objectives of Bord na Móna’s strategy and its five-year business plan.
It was also necessary to design a project management office which would take cognisance of the best aspects of the current systems while also implementing industry best practice. In order to understand the nature of the existing processes, using a unique methodology The Project Foundry designed and engaged in a consultative process that included interviews, focus groups and workshops involving all the relevant stakeholders.
It then documented the outcome of this exercise and through a similar consultative process with all stakeholders including the senior management, established the requirements and expectations for the new EPMO. In addition, structured project reporting and portfolio management were established and policies concerning project data management and the deployment of complex and situational techniques were instituted.
Through these processes, The Project Foundry was able to establish that there was enthusiastic support across the organisation for the new EPMO. In particular, the process ensured the involvement of all senior c-level executives at Bord na Móna, including the CEO.
This isn’t always guaranteed in such engagements, and it meant that the project could go forward without delay. As part of the process of designing and building out the new Enterprise Project Management Office (EPMO), it was possible to establish new EPMO policies, to put in place centralised strategic portfolio governance, to ensure transparency and control at executive level, to put in place tracking of strategic alignment of projects and programmes and to put in place policies concerning document storage.
In addition, structured project reporting and portfolio management were established and policies concerning project data management and the deployment of complex and situational techniques were instituted.
Each process serves a specific purpose allowing them to become a roadmap for continuous improvement.
The overall benefits to Bord na Móna included improved project delivery, substantial cost savings, improved operational standards, the alignment of projects with the company’s strategic plan, improved customer satisfaction and improved project management.
“We engaged The Project Foundry when we sought their experience and support for the implementation of an Enterprise Project Management Office (EPMO) for Bord na Móna. Within a short timeframe Bord na Móna has implemented a fit-for-purpose strategic project portfolio management process and standard project management methodology across the organisation”.
Bord na Móna Head of PMO Testimonial for The Project Foundry.
“The combination of working with a Subject Matter Expert and Relationship Manager ensured an efficient approach was taken to ensuring our requirements were delivered within the agreed timeframe and budget. Feedback from across the organisation has been positive and based on my experience, I would highly recommend The Project Foundry for any future engagement”.